SharePoint 2016 Upgrade

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Blog | May 2, 2016

SharePoint 2016 Upgrade - It's Time to Start Getting Ready

A new version of SharePoint is soon to be released, SharePoint 2016.  There are many, many new features based upon feedback from the global SharePoint community of users.  Several of the new features were first developed and tested in SharePoint Online (part of the Office 365 offering from Microsoft), which is the opposite testing approach of all prior SharePoint releases (in days gone by, SharePoint on-premises first received the new features and then those new features were deployed to SharePoint Online)

To make the upcoming SharePoint release even more special and memorable, Microsoft has announced that the official SharePoint 2016 release date of May 4, 2016 will coincide with Star Wars Day around the world (“May the 4th be with you”).

SharePoint 2016 Upgrade

I have had the chance to evaluate SharePoint 2016 and there are some incredible new features.  I’m particularly excited about the below features because they save time for end users and administrators, the overall SharePoint environment operates more efficiently, and the user experience (UX) is much more unified across different devices/platforms.

  • Fast Site Collection Creation
  • Filenames - expanded support for special characters
  • Hybrid in SharePoint 2016
  • Identify and search for sensitive content
  • Large file support
  • Mobile experience
  • Project Server native integration (it’s now an out of the box application in SharePoint, however, it does require a separate product key)

 

New Features and What They Mean for You:

Fast Site Collection Creation

Fast Site Collection Creation is a new capability in SharePoint Server 2016 that improves site collection creation performance by reducing feature activation overhead.  This means that authorized users will now be able to create site collections much faster using an out of the box team site collection template with minimal feature activation (if required, additional features can be turned on manually once the site collection is deployed).

 

Allow Filnames Special Characters

SharePoint has historically blocked file names that included the &, ~, {, and } characters, file names that contained a GUID, file names with leading dots, and file names longer than 128 characters. These restrictions are removed in SharePoint Server 2016 and are now available to use.

However, restricted characters such as % and # are still not allowed in file names.

 

Hybrid SharePoint 2016 Upgrade

  • Users can follow SharePoint Server and SharePoint Online sites, and see them consolidated in a single list.
  • Users have a single profile in Office 365, where all of their profile information is stored.
  • Users can sync files with Office 365 and share them with others.
  • Users can access their files directly through Office 365 from any device.
  • You index all of your crawled content, including on-premises content, to your search index in Office 365. You can set up the crawler in SharePoint Server 2016 to crawl the same content sources and use the same search connectors in Office SharePoint Server 2007, SharePoint Server 2010, and SharePoint Server 2013.
  • When users query your search index in Office 365, they get unified search results from both on-premises and Office 365 content.

 

Identify Search Sensitive Content

  • Search for sensitive content across SharePoint Server 2016, SharePoint Online, and OneDrive for Business.
  • Leverage 51 built-in sensitive information types (credit cards, passport numbers, Social Security numbers, and more).
  • Use DLP Queries from the eDiscovery site collection to discover sensitive content relating to common industry regulations from the SharePoint eDiscovery Center, identify offending documents, and export a report.
  • Turn on DLP Policies from the Compliance Policy Center site collection to notify end users and administrators when documents with sensitive information are stored in SharePoint and automatically protect the documents from improper sharing.

 

Large File Support

Previous versions of SharePoint did not support uploading or downloading files larger than 2,047 MB. SharePoint 2016 now allows you to upload or download larger files. You can configure the desired maximum file-size limit on a per-web application basis in your SharePoint farm.

 

Sharepoint 2016 Mobile Experience

When you use a mobile device to access the home page for a SharePoint Server 2016 team site, you can tap tiles or links on the screen to navigate the site. You can also switch from the mobile view to PC view, which displays site pages as they are seen on a client computer. This view is also touch enabled.

 

Project Server Native Integration

Since Project Server 2016 is now solely a service application in SharePoint Server 2016 (no need to install a separate application in the host environment), the hardware, software, and browser requirements for Project Server 2016 will be the same as specified for SharePoint Server 2016. 

The Enterprise version of SharePoint Server 2016 is required to enable Project Server 2016. Project Server 2016 cannot be enabled on SharePoint Server 2016 with a Standard license.

The Future of SharePoint 2016

 

ConclusionSharePoint 2016 Upgrade

SharePoint 2016 is the sixth generation of SharePoint and the product is better than ever.  It’s hard to believe that in just 15 years SharePoint has grown from a portal/document library system into a fully collaborative and analytical platform that support business intelligence, project management, records management, intranet/internet portals, and so much more.  I think you will be pleased with this latest iteration of the most popular and most deployed collaboration platform on the market today.

These new features bring new opportunities for architectural planning, training, scenario usage, and requirements gathering.  If you’d like to talk with our experts about SharePoint, Project Server, and the Microsoft Business Intelligence Stack, click below:

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